CHAPTER NEWLETTERS
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CHAPTER NEWSLETTERS
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NEWSLETTERS GUIDE BOOK
Newsletters let Members and Officers know what’s going on. No matter how plain or fancy, the central purpose of its existence is to be a communications medium for and to the Members.
Chapter participants cannot be charged an additional fee to receive a newsletter; nor should Members be solicited for a contribution to receive a Newsletter. Newsletter costs should be charged off as an operating expense to the Chapter and paid for from the Chapter operating funds. It should be available to all interested Members. The format you choose may undergo some experimenting, but the “heading” of the Newsletter must have the Chapter name, or initials and the GWRRA logo of our Association on it to indicate that it is a GWRRA Newsletter. Your Region, District and Chapter letter designation should also be visible, along with the month and year.
The Newsletter will provide you an opportunity to “talk” with the Members on a one-to-one basis and is never to be used as a platform for personal tirades or “politicking” for, or against, a particular cause. Information from National, Region and District should be included for the edification of the Members and to assist them in understanding the concept, goals and workings of GWRRA. Other contributions will come from folks like your Rider Educator with items on safety. Members and/or staff may submit interesting items about trips, experiences, anniversaries, etc. All Chapters within a District are encouraged to exchange complimentary Newsletters with copies sent to your District, Region and the Home Office in Phoenix.
Newsletters should be distributed at least monthly to all Chapter participants. Sometimes, Chapters “piggy-back” their information with a “sister-Chapter” or participate in a District publication for more efficient use of resources. This is acceptable. We know many distribute Newsletters through email or on your websites; but we must also remember there are those Members who do not have access to the Internet. Therefore, hard copies of Newsletters should be mailed to those Members.
Any income derived from selling advertising in Newsletters or Chapter publications should be reported as Unrelated Business Income.
Please consult with your tax professional to determine how this will effect your tax filing requirements.
NEWSLETTERS COMPETITION SCORE SHEETS
During District Rallies there are several competitions, pride booths, dress, websites, mascots and include newsletters.
The items listed below are just some of the items that are on the score sheets for Newsletters.
GWRRA NATIONAL LOGO
GWRRA MOTTO
GOLD WING ROAD RIDERS ASSOCIATION OR GWRRA
MONTH & YEAR CHAPTER NAME OR INITIALS
CHAPTER, DISTRICT & REGION LOGOS
MED, LTD, & RIDER ED LOGO'S
ARTICLE - CHAPTER DIRECTORS
ARTICLE - ASSISTANT CHAPTER DIRECTORS
ARTICLE - RIDER EDUCATORS
ARTICLE - COUPLES OF THE YEAR
ARTICLE - MEMBERSHIP ENHANCEMENT COORDINATORS
ARTICLE - CHAPTER MEMBERS
CHAPTER OFFICERS CONTACT INFORMATION
CHAPTER STAFF CONTACT INFORMATION
CALENDAR / SCHEDULE OF EVENTS
DATE, TIME AND LOCATION OF NEXT GATHERING
CHAPTER MEMBER RECOGNITIONS
CHAPTER MEMBERS BIRTHDAY & ANNIVERSARIES
CHAPTER MEMBERS JOIN DATE... (EX. 7-96)
CHAPTER ACTIVITIES PHOTOGRAPHS
GRAPHICS OR CLIPART
DISTRICT OFFICERS
DISTRICT SCHEDULE OF EVENTS
DISTRICT, REGION OR NATIONAL NEWS BRIEFS
(Directors, Trainer, Rider Ed, MED, COY etc...)
INVITE NEW MEMBERSHIPS, CONTACT PERSONS & HOW TO JOIN GWRRA
OVERALL CONTENT AND FUN ACTIVITIES
EFFORT & EXCITEMENT
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NEWSLETTERS
